Administrative Assistant
Independently manage the day-to-day operations of the branch office as the sole administrative staff member, ensuring efficient and uninterrupted office functions. Provide comprehensive administrative support to the Branch Chairman and committee members. Coordinate and organize professional events, seminars, symposiums, networking sessions, annual meetings, and medical camps from planning through post-event reporting. Prepare and manage official correspondence, meeting agendas, minutes, reports, invoices, receipts, certificates, and other administrative documents. Manage participant registrations, sponsorship coordination, and communication with healthcare professionals, speakers, government agencies, vendors, and external stakeholders. Maintain accurate records, databases, filing systems, membership information, and financial documentation. Handle enquiries via email, telephone, and in person while delivering professional and responsive customer service. Assist with budgeting, payment processing, invoice preparation, receipt issuance, and financial reconciliation for events and office operations. Manage office procurement, scheduling, logistics, and administrative processes to ensure smooth daily operations. Create promotional materials and manage social media content to support organizational events and member engagement. Maintain confidentiality, ensure compliance with organizational policies, and effectively prioritize multiple responsibilities while working independently in a fast-paced environment.
Malaysian Medical Association Melaka Branch
