Julie Ramirez

• Facilitate vendor onboarding processes, ensuring all necessary documentation such as W-9 forms and banking details are submitted and verified. • Manage the accounts payable inbox and efficiently upload invoices into payment platforms. • Process invoices across multiple systems, handling 20–30 invoices monthly with strict attention to deadlines. • Complete all the New Customer onboarding portals, conduct verbal banking verification calls and escalate compliance-related concerns to the appropriate team. • Utilize a variety of vendor portals and payment platforms, including Coupa, Bill.com, Bright Flag, Tipalti, RAMP, ZIP, SAP • Ensure timely payments and adherence to established protocols for vendor transactions. • Assist with receivable tasks as needed to support the team. • Submit quarterly statements of accounts for enterprise customers and manage invoice requests in customer portals. • Collections

• Vendor Setup & Onboarding • Own new vendor setups, including obtaining W-9 forms and entering vendor information in our accounting systems. • Ensure all new vendors are properly set up in AP systems including NetSuite and Coupa. • Invoice & Expense Management • Audit employee expense reports and credit card transactions to confirm compliance with company policy. • Drive all vendors toward electronic invoice submission instead of physical copies. • Review, code, and process invoices in Coupa. • Create an escalation process with managers for pending invoice approvals. • Monitor communications from employees and vendors to ensure invoices are processed and paid on time. • Reconcile Coupa to NetSuite and follow up on variances as needed. • Following up on unmatched invoices. • Manage and reconcile vendor statements to NetSuite and Coupa. • Monitor the AP Alias email for any urgent items. • Accounting & Close Support • Accurately code invoices to appropriate expense and balance sheet GL accounts. • Review account reconciliations for AP-related close items. • Process Improvement & Special Projects • Document and enhance AP processes and procedures. • Perform ad-hoc projects and tasks as assigned.

• Performing financial and statistical analysis; preparing budget estimates. • Performing complex accounting tasks involving the analysis and interpretation of journals, general ledgers and subsidiary ledgers; preparing cash receipt reports; identifying and allocating revenue and expenditures and capital asset accounting. • Performing grant management including processing, reconciling and generating reimbursement reports in accordance with grant requirements. • Maintaining and updating accounts receivable controls; classifying and posting expenditures. • Analyzing revenue and expenditures, preparing disbursement reports & other periodic statements. • Processing and reconciling vendor payments associated with contracts, agency agreements, and purchase orders. • Preparing requisitions, purchase orders, and contract for supplies, equipment, or services required; conferring with the requesting division to ensure that information is correct, that order parameters are understood and to provide information regarding products and suppliers. • Explaining purchasing policies and procedures to potential vendors. • Placing orders and negotiating with vendors as required if changes in purchase terms are required. • Assisting in analyzing bids, recommending awards and preparing contracts for award; working with user departments to reconcile invoices and to solve delivery, quality and other problems that arise. • Maintaining electronic and physical records and accounts in an organized information retrieval system. • Identifying and resolving a variety of financial and statistical issues through analysis collaboration with internal and external partners. • Using computer applications software including court financial automated systems. • Preparing financial policies and procedures; training court staff regarding financial policies and procedures. • Performs other related duties as assigned.

• Apply Cash Payments • Bank reconciliation • Process A/P invoices • Process A/P Payments • Patient Study reimbursement • Employee’s expense reports • Assist in other duties as needed.

• Update accounts receivable and issue invoices • Collections • Apply Cash payments • Bank reconciliation • Work closely with Rev Ops team to review Salesforce opportunities prior to processing. them into NetSuite sales orders. • Proficient in utilizing the advance revenue module within NetSuite, effective managing complex financial processes and ensuring accurate revenue recognition. • Be main finance contact for collections. • Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines. • Update financial data in databases to ensure that information will be accurate and immediately available when needed. • Prepare and submit weekly/monthly reports. • Assist Controller in the preparation of monthly/yearly closings. • Assist with other accounting projects. • Assisting with the execution of billing processes for customers and recommending process • improvements when needed. • Ensuring invoices accurately reflects the terms and conditions agreed to in the professional • services agreements and comply with company policies. • Investigates and resolve billing discrepancies and errors. • Creating invoices and billing materials to be sent directly to a customer • Verifies that the final billing entry is accurate before submitting • Performs billing adjustment activities • Tracks outstanding billing issues, follow through, and resolves them in a timely and professional manner • Enter billing information into the customer billing application • Ensures completeness of billing • Maintain organized records of transactions for auditing purposes • Other duties as assigned.

• Collections • Cash Application • Bank Reconciliation • Process customer invoices to their portals • A/P 3-way matching • Assist with monthly, quarterly and annual close processes • Assist with internal and external audits • Perform certain treasury duties around invoicing, ACH, Wire and check management • Process Vendor Payments • Maintain vendor and customer Internal control • Expense Report • Assist with 1099’s • Misc.

• Answer incoming requests from internal and external clients. • Review onboarding of new or returning customers and activate accounts. • Provide clients with detailed account information, which may include copies of invoices, statements and detailed reconciliations when appropriate. • Resolve any client disputes that may include extensive research and rebilling. • Partner and communicate effectively with internal clients including newsroom, sales, operations and other finance teams to ensure all requests are handled accurately and efficiently. • Implement contract terms on client accounts, including but not limited to discounts. • Create and maintain directive notes on client accounts as well as update client information as requested. • Obtain information from other departments to ensure records are accurate and complete.

• Drive continuous improvement in system capabilities and processes for billing and collection efforts focused on producing timely and accurate bills, and management of metrics. • Serve as the primary point of contact for third-party billing agencies. • Work directly with Insurance Claims, Customer Service and Sales teams. • Review and manage the invoicing and cash application functions and workflow processes. • Reconcile the billing data across company systems and departments and with third party billing provider. • Support accounts receivable activities to ensure accuracy and timeliness of invoice creation and entry-reduce days outstanding in accounts receivable. • Responsible for managing billing and A/R aging and prepare, analyze, and communicate weekly and daily reports with measurable metrics. • Implement best practices and develop, execute, and enforce Billing and Collections policies and procedures. Identify and contribute to procedural improvements. • Prepare documentation for external auditors and tax filing. • Drive continuous improvement in streamline billing and collections processes and improve flow of information to executive leadership team. • Perform other related duties as required or assigned. • Assist with A/P as needed

• Issue and distribute invoicing • Collaborate with other departments to ensure billing accuracy • Address customer complaints and questions • Collections • Keep track of accounts receivable and transactions • Assist with customer account reconciliations • Support monthly clean ups • Resolve any issues or mistakes

Assist with month-end, quarter-end and year-end closing processes. • Ensure assigned journal entries and bank and credit card account reconciliations are completed in a timely manner. • Complete quarterly multi-state sales tax returns and various governmental compliance reports and surveys. • Assist with annual external audit • Accountants Receivable & Collections • Billing • Review invoices and send to global base of customers. • Upload Invoice’s to Customer’s Portal. • Process New Vendor Request setup forms from new customers. • Responsible for timely collections of all customer accounts in multi-currencies; monthly billing averaging over $5 million. • Ensure all payment receipts are applied accurately. • Produce weekly cash collections forecast. • Earned a $32K bonus for achieving 240% of two-month cash collections goal. (CFO set goal to aggressively collect prior to LinkedIn acquisition close date.) Accounts Payable • Process vendor invoices in Intacct. • Audit and process employee expense reports in Expensify. • Process weekly vendor invoice payments and employee expense report reimbursements via check runs, ACHs and wires. • Maintain vendor master. • Prepare 1099’s. • Converted A/P system to be nearly paperless by scanning and filing all source documents into Intacct.

• Conducted collection efforts on delinquent accounts by reviewing signed contracts, payment schedules, and reaching out to customers to investigate nonpayment for over 250 customers. • Coordinated with Account Managers and Sales Executives to maintain and provide proper account and collection status. • Manage aging invoicing through NetSuite • Tracking accounts receivable aging reports to identify past due accounts, send reminder notifications, and ensure the overall quality of the AR balance in terms of collectability. • Matching customer orders to signed agreements and cross-referencing agreement terms and conditions with booked orders; addressing exceptions as noted with sales operations and Finance. • Coordinate with customers’ Accounts Payable to become set up in their system as a vendor by providing bank and company information. • Prepared daily cash collection reports for upper management. • Processing payment (ACH, Wires, Checks, Lockbox) reconcile AR bank account • Setting up and maintaining customer accounts including billing contacts, addresses, and payment details. • Apply cash to open invoices and noting which customers have overpaid / underpaid and responding to them accordingly. • Generate and send 50-100 invoices on a weekly basis from NetSuite manually. • Fulfilling external audit requests for supporting documentation. • Month end reconciliation • Assist with processing journal entries • Regularly maintaining Salesforce and NetSuite on a daily basis with updates provided by the customers. • Make multi-department proposals to improve quality of payments made to vendors and internal customers • Prepare monthly financial reports for A/P • Process over 350 invoices including expense reports • American Express reconciliation (travel) • Setup vendors in A/P systems, Bill.com & NetSuite • Assist with processing journal entries • Assist in the Month end Close • Lead integration of Concur for US and International employees

• Conducted full cycle A/P processing in QuickBooks, including proper management approval, A/P vouchers, and check runs • Assisted in audit support and documentation • Manually entered all adjusting journal entries on behalf of controller and accounting staff • Supported accounting team with all administrative needs • Assisted with the complete RSA acquisition of Silver Tail Systems