Office Administrator

POSITION SUMMARY

This position is responsible for processing the scrap metal accounts receivable & accounts payable transactions daily by recording and posting payments received, makes payments for customer purchases and invoices all scrap metal sold by the organization. The office admin also provides administrative support and customer service to various internal and external customers. This individual performs administrative duties as assigned. This is a unique role that encompasses responsibilities remotely for several locations.

This role is highly collaborative and requires a high attention to detail and exceptional communication skills.

ABOUT HARMON SCRAP METAL

Harmon Scrap Metal is a family-owned and operated scrap metal recycling company committed to providing quality customer service with unmatched integrity. Our mission is to empower people to recycle the past and impact the future. By holding strong to our core values we hire individuals who are accountable, disciplined, adaptable, trustful and in alignment with our vision to be the partner of choice in the scrap metal industry. Remaining committed to investing in our team has created a challenging environment where each person can contribute to our goals as well as achieve their personal, professional and financial goals. We believe we are part of something new and exciting which is why we strive to hire those who help us expand our capabilities, capacities, and footprint. So, if you want to be part of an expanding company with immense opportunities for growth, you will love it here!

PERFORMANCE OBJECTIVES

• Set up new customer accounts.
• Serving as a point of contact for customer accounts.
• Enters customer pricing as requested by the Sales Team.
• Creates and updates consumer and customer contracts.
• Audits all payable tickets prior to making payments.
• Processes consumer invoicing daily.
• Runs reports pertaining to volume and revenue.
• Occasionally delivers checks or requested material to customers as requested by the Sales Team.
• Acts as a point of contact for customers and consumers questions - invoicing, payments, reports.
• Both; Accounts Payable and Receivable duties
• Tracks unpaid invoices.
• Receive invoice payments in the accounting program.
• Engages in and promotes activities that cultivate a positive facility culture such as helping to execute activities such as team building, training, employee events etc.
• Covers basic duties, as needed, in the absence of the scale clerk.
• May perform dispatch duties in the absence of a dispatcher: scales trucks in and out, communicates with drivers, enters calls, dispatch tickets, equipment or receivers as required.
• May support customer or utility accounts such as pricing all roll-off and special project loads, copying and organizing all supporting documentation and generating requested reports.
• May assist in tracking customer activity in monthly reports (reconciliation and supplier diversity)
• Organize and file documents.
• Other duties as assigned.
• Maintain confidentiality of all financial data
• Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards
• Attend and participate in internal meetings and complete required training
• Performs other related duties as assigned by management
• Efficiently organize and maintain files by daily & monthly transactions

KEY COMPETENCIES

• Familiarity with basic accounting principles
• Working knowledge of Google Sheets and Quickbooks
• Ability to stay motivated and maintain a positive attitude
• Committed to working efficiently and accurately
• Takes accountability for delivering on commitments; owns mistakes and uses them as opportunities for learning and personal development
• Must possess a professional, charismatic, and customer service focused attitude.
• Attention to details, analytical mindset, high degree of organization and time management with ability to manage multiple priorities, and display of problem-solving skills
• Exceptional time management and verbal and written communication skills
• Demonstrates an ability to manage a variety of priorities while meeting deadlines
• Highly proficient with computers and software

EDUCATION & EXPERIENCE

• Associate degree in Accounting, Business Administration, or equivalent work experience
• Minimum 2 years of progressive experience of hands-on accounting experience in an administrative, coordinator, or related support role
• Experience working with team members across multiple levels

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Requires ability to occasionally lift up to 25lbs

BENEFITS

• QSEHRA Reimbursement
• Paid Holidays
• PTO Program
• Retirement Plan
• Professional Training & Development Opportunities

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Harmon Scrap Metal recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

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