Executive Assistant

Open Source has taken over the world of software development; however, the largest trade-off still persists: security. Companies spend an enormous amount of time and resources patching and fortifying open source software in order to ship with confidence & compliance.

Founded by the industry's leading experts on open source software, security and cloud native development, Chainguard has built the largest library of open source software that is secure by default. Customers including Snowflake, Canva, and HPE rely on Chainguard to build securely with open source software across the organization.

Chainguard is the safe source for open source.

About Us

We live and breathe our company values:

We are customer obsessed - Our true advantage is the strength of our relationships with customers through collaboration, empathy, and responsiveness. We establish trust as we educate, advocate, and listen to their needs. Our focus is on delivering solutions to our customers that create value and make their lives better.

We have a bias for intentional action - We're a start-up and we need to move fast. However we need to move fast through intentional action to make sure we're able to deliver quickly and efficiently on what is most impactful to our collective success. We prioritize, plan, try things, and fail fast. We think about how what we do impacts other teams and communicate our progress - owning the whole solution from start to finish. If we move fast enough, we can make two or three mistakes, learn, and correct them before competitors even make their first decision.

We don't take ourselves too seriously (but we do serious work) - Though we are solving an important problem which takes focus and a degree of seriousness, we don't take ourselves too seriously while we do. We laugh, have fun, embrace uniqueness, and enjoy the journey. Together.

We trust each other and assume good intentions - We hire great team members and trust them to do their work. We're transparent with data, news, and decisions - positive or negative - to empower team members to make well informed decisions. Showing up for each other fully means we celebrate each other's accomplishments as well as give compassionate direct feedback when needed. We always default to assuming good intentions.

The role, in a nutshell:

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to support our Chief Product Officer (CPO) and VP of Engineering. The ideal candidate will possess exceptional administrative skills, the ability to multitask in a fast-paced environment, and a keen understanding of the product development process within a dynamic organization.

As an Administrative Business Partner/Executive Business Partner, you will be pivotal in keeping the product and engineering organization running smoothly and efficiently. Our ideal candidate is highly organized, proactive, and collaborative. Using your excellent communication skills and multitasking abilities, you'll effectively help optimize our Chief Product Officer and VP of Engineering by doing the following:

What you'll do:

Administrative Support:

• Manage and maintain the CPO's & VP Engineering's calendars, including scheduling meetings and travel arrangements.
• Prepare, edit, and format documents, reports, and presentations for internal and external stakeholders.
• Handle incoming correspondence and emails, prioritizing and responding on behalf of the CPO & VP when necessary.
• Organize and maintain Google documents, ensuring confidentiality and security of sensitive information.
• Prepare and submit expense reports for the CPO and VP. Review and approve expense reports of CPO's and VP's direct reports.

Meeting Coordination:

• Coordinate and schedule meetings, including executive team meetings, planning reviews, and cross-functional team meetings.
• Work with external customers and partner EA's in scheduling external meetings.
• Prepare agendas, take minutes (when AI-assistance is not available), and follow up on action items to ensure timely completion.
• Arrange meeting logistics, including room bookings, catering, and technical support.

Project Management:

• Assist in the planning and executing product-related projects, tracking progress, and ensuring deadlines are met.
• Coordinate with various departments to gather necessary information and support the CPO & VP in driving project milestones.

Travel Coordination:

• Arrange complex travel itineraries, including flights, accommodations, and transportation.

Special Projects:

• Undertake special assignments and projects as the CPO or VP directs, ensuring accurate and timely completion.

What we're looking for:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience in an executive administrative role, preferably supporting senior executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Google Workspace (Google Docs, Google Cal, Gmail).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive, with the ability to anticipate needs and act independently.
• Strong interpersonal skills and the ability to work effectively with diverse teams.
• Experience in a product development and engineering environment is a plus.

A few of the benefits we offer (for our full time employees):

• Equity/stock options
• Unlimited PTO
• Remote work with flexible coworking and team meetup opportunities
• Home office and internet stipend
• 100% health/dental/vision insurance coverage for you and your family

If your experience is close but doesn't fulfill all requirements, please apply. Chainguard is on a mission to build the best team. To achieve our goal, we are focused on hiring "Guardians'' with unique backgrounds, perspectives, and experiences.

Chainguard is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

For US based roles - Chainguard participates in E-Verify and will provide the federal government with employee Form I-9 Information to confirm authorization to work in the U.S. Chainguard, Inc. only uses E-Verify once a candidate has accepted a job offer and completed the Form I-9. If E-Verify cannot confirm that an employee is authorized to work, Chainguard, Inc. will give the employee written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so the employee can begin to resolve the issue before any adverse employment action is taken. For more information about your right to work, please see the Notice of Right to Work.

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