Billing & Collections Coordinator
Provi
United States$50,000 - $60,000 / yearFinance
About Provi
Provi is seeking a detail-oriented Billing & Collections Coordinator to manage the billing process, support timely collection of customer payments, and ensure the accuracy of financial records. This role is ideal for someone with experience in billing, accounts receivable, or collections who enjoys working with data, investigating discrepancies, and maintaining a high level of accuracy in a fast-paced environment.
Responsibilities
- Generating and issuing accurate invoices in a timely manner.
- Creating Sales Orders from statement of work (MSA) Contracts into Netsuite with accuracy and attention to detail.
- Reviewing Salesforce closed won opportunities to Netsuite sales orders for accuracy and performing proper quality control checks between the two systems.
- Monitoring accounts receivable and following up with clients on outstanding balances.
- Maintaining and updating customer billing information.
- Investigating and resolving billing discrepancies and disputes.
- Coordinating with internal departments to verify billing data and resolve client concerns.
- Preparing regular reports on aging accounts and collection status.
- Ensuring compliance with company policies and applicable regulations regarding billing and collections.
- Negotiating payment plans with delinquent accounts when necessary.
- Maintaining detailed records of all billing and collection activities.
- Supporting month-end and year-end financial closing processes.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field.
- 2-4 years of experience in accounts receivable, general accounting, or related roles.
- Demonstrated experience managing billing processes with a high degree of accuracy and attention to detail.
- Experience working within ERP and accounting systems, preferably NetSuite.
- Familiarity with NetSuite, including creating and reviewing sales orders, invoices, customer records, and billing transactions, is strongly preferred.
- Ability to learn and navigate new systems quickly.
- Strong knowledge of accounting principles, with expertise in deferred revenue and revenue recognition.
- Strong Excel skills required, including the use of Pivot Tables, XLOOKUP/VLOOKUP, SUMIF/SUMIFS, filtering, and data reconciliation.
- Experience analyzing billing, collections, or financial data in Excel.
- Ability to meet deadlines and timelines for accurate “month end” close of financial records.
- Exceptional attention to detail and organizational skills.
- Strong communication and interpersonal skills to collaborate with cross-functional teams and customers.
- Ability to prioritize tasks, manage deadlines, and adapt to a fast-paced environment.
Make an impact
Work directly with the management team to help grow the business.
Find your groove and grow
Provi keeps growing and you should too. Expand your skill set, diversify your experience and develop along with us.
Enjoy competitive benefits
Health, Dental, Vision, 401(k) with match, Commuter Perks, Long/Short Term Disability, Employee Assistance Program, Unlimited PTO, and Paid Parental Leave.
Be a part of something big
Join a dynamic and innovative team that is working to change a major industry.
Provi is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
If you're a qualified candidate with a disability and you need a reasonable accommodation in order to, please contact us at jobs@provi.com.
