Akuity
Hours: Full-time Time-Zone: U.S. Central Time (CST) or significant overlap
Terms: Independent Contractor
Compensation: $1600
Hiring Process: Application → Interview → Take-Home Assessment → CEO Interview → References & Background Check
Anavah Talent is a fast-growing U.S.-based staffing and recruiting firm that helps companies build exceptional remote teams across the Philippines, Latin America, and South Africa. We're looking for our first dedicated Operations & Finance Lead to become the operational backbone of the business.
This role owns payroll operations, contractor administration, client invoicing, HR coordination, operational reporting, and internal systems. Beyond execution, you'll help build the operational infrastructure that allows the company to scale efficiently through better documentation, automation, and process improvement.
You'll support approximately 30–50 active contractors while partnering closely with leadership, recruiters, clients, and contractors to ensure operations remain accurate, organized, and scalable.
Do you enjoy bringing order to fast-moving environments? Are you the person who naturally creates checklists, documents processes, and finds better ways of doing things?
This role is ideal for someone who enjoys balancing finance, operations, HR administration, and systems improvement. You take pride in accuracy, meet recurring deadlines without constant oversight, and constantly look for opportunities to reduce manual work through better processes and automation.
If you're excited about helping build the operational foundation of a growing U.S. startup, we'd love to meet you.
Own and continuously improve the end-to-end payroll and finance operations function.
Own two monthly contractor payroll cycles using Wise
Review contractor timesheets, invoices, reimbursements, bonuses, deductions, and adjustments
Validate payroll data and investigate discrepancies before approval
Prepare payroll approval summaries and recommendations for leadership
Maintain and improve the Contractor Masterfile and payroll controls
Process contractor rate increases and compensation changes
Support month-end financial reconciliation and reporting
Manage Stripe subscriptions and recurring billing
Maintain accurate financial and operational records
Identify weaknesses in existing financial processes and implement stronger controls
Build reliable systems for client billing and day-to-day business operations.
Own preparation and reconciliation of client invoices
Investigate and resolve billing discrepancies
Establish standardized billing workflows and controls
Maintain Monday.com boards, operational trackers, and business systems
Build reporting that gives leadership visibility into operational performance
Maintain organized HR, finance, and operational records
Coordinate recurring operational meetings and administrative workflows
Support leadership with cross-functional operational initiatives
Identify operational bottlenecks and implement solutions
Own the contractor lifecycle and create a consistent, scalable contractor experience.
Manage contractor onboarding and offboarding workflows
Maintain Independent Contractor Agreements, tax forms, background checks, and compliance documentation
Establish reliable contractor records and data management processes
Track PTO, contractor changes, compensation changes, and other lifecycle events
Conduct scheduled 7-, 30-, 60-, 90-day, and annual contractor check-ins
Serve as the primary operational contact for payroll and contractor questions
Coordinate contractor engagement initiatives, anniversaries, and recognition
Identify opportunities to improve the contractor experience and reduce administrative friction
Build the operational infrastructure that allows the company to scale.
Audit existing processes and identify gaps, inefficiencies, and risks
Design and implement scalable operational workflows
Develop, document, and maintain SOPs
Create checklists, templates, trackers, and operational controls
Establish clear ownership and handoffs between teams
Build dashboards and KPI reporting
Standardize recurring processes across operations, finance, HR, and recruitment
Identify repetitive manual work suitable for automation
Implement automation using AI, Zapier, Make, Google Apps Script, or similar tools
Evaluate existing tools and recommend better systems where appropriate
Continuously improve processes as the company grows
Act as a strategic operational partner to the CEO.
Proactively identify problems before they become operational issues
Bring recommendations and solutions, not just problems
Establish priorities and manage multiple recurring deadlines
Create visibility into operational risks, bottlenecks, and outstanding items
Partner with recruitment and leadership to improve cross-functional workflows
Help establish the operational standards and infrastructure required for future growth
Take ownership of projects from problem identification through implementation
5+ years of progressive experience in Operations, Finance Operations, Payroll, HR Operations, Bookkeeping, Business Administration, or a related field
Demonstrated experience owning operational processes independently
Experience supporting a U.S.-based company, startup, staffing firm, or distributed remote organization
Strong experience with payroll, contractor payments, client billing, financial reconciliation, or related finance operations
Demonstrated ability to build or improve systems and workflows, not simply follow existing processes
Experience creating SOPs, operational documentation, trackers, controls, or dashboards
Strong spreadsheet skills and exceptional attention to detail
Experience using platforms such as Wise, Stripe, QuickBooks, Monday.com, or similar business systems
Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field
Experience as an Operations Lead, Operations Manager, Finance Operations Lead, Business Operations Manager, or similar role
Experience supporting contractor-based or remote-first organizations
Experience in a staffing, recruiting, professional services, or agency environment
Experience building operational systems from the ground up
Experience with automation tools such as Zapier, Make, Google Apps Script, or AI workflows
Experience building dashboards and KPI reporting
Strong knowledge of payroll, contractor administration, and client billing processes
Experience implementing new business systems or migrating from manual processes to automated workflows
At Anavah Talent, we’re all about helping you find your God-given space at a U.S. Company. And, we know work is more than just a paycheck, which is why we support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Anavah Talent Community!
Competitive Compensation – We recognize your skills and experience with a great compensation package.
Regular Payday in USD – Twice per month, we send USD right to your bank account.
Work Remotely, Forever - Save on the commute and work from home, wherever that is in the world.
Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
Exciting Team Experiences – Think team offsites, meetups, virtual town halls, and even international paid travel.
Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
Global Networking - Work with top international teams across 12 countries around the world.
Mentorship, Advocacy and Support - We stay in the room and advocate for you every step of the way.
Promotions and Increases - Perform and earn more with raises, promotions, and scope-increases.
