Real Estate Transaction Specialist

🏡 Real Estate Transaction Specialist (Transaction Coordination & Closings) – Remote

Full-Time | Remote | U.S. Business Hours

🚀 About the Role

We’re hiring a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions.

This is not a basic administrative role.

You’ll play a critical role in:
✅ transaction coordination
✅ contract management
✅ title & closing coordination
✅ stakeholder communication
✅ deadline enforcement
✅ CRM and transaction tracking

You’ll serve as the operational backbone between:

• sellers

• buyers

• title companies

• agents

• internal teams

to ensure transactions move from contract execution through closing accurately, efficiently, and without delays.

If you thrive in:

• fast-paced real estate environments

• wholesale or investment transactions

• high-volume deal coordination

• deadline-driven workflows

• operational execution

this role is a strong fit.

🔥 What You’ll Own

Transaction Lifecycle Management (Primary Focus)

• Manage the full transaction process from executed contract through closing

• Coordinate single-family acquisitions and dispositions simultaneously

• Handle 30–50 active transactions without missed deadlines or operational gaps

• Maintain visibility into:

  • contract status

  • inspections

  • title updates

  • financing milestones

  • closing timelines

• Ensure all transaction workflows remain organized and on track

Contracts & Documentation

• Draft, send, and manage:

  • purchase agreements

  • amendments

  • addenda

  • closing documents

• Ensure all documents are:

  • accurate

  • complete

  • properly executed

  • version-controlled

• Manage e-signature workflows using:

  • HelloSign

  • Dropbox Sign

  • similar platforms

• Maintain organized and audit-ready transaction files

Timeline & Deadline Enforcement

• Track and enforce:

  • contingency deadlines

  • inspection periods

  • financing timelines

  • closing dates

• Maintain a zero-miss approach to transaction management

• Identify risks, delays, and bottlenecks proactively

• Escalate and resolve issues before they impact closings

Inspection, Title & Closing Coordination

• Coordinate:

  • inspections

  • property access

  • title workflows

  • closing logistics

• Work closely with title companies to resolve:

  • liens

  • curative items

  • ownership issues

  • title discrepancies

• Ensure smooth and timely closings across all assigned deals

Communication & Stakeholder Management

• Serve as the primary point of contact for:

  • sellers

  • buyers

  • agents

  • title companies

  • internal teams

• Maintain proactive daily communication and follow-ups

• Provide clear and professional transaction updates

• Ensure all stakeholders remain aligned throughout the process

CRM & Transaction Reporting

• Maintain accurate transaction records inside CRM systems

• Update:

  • deal stages

  • notes

  • tasks

  • closing statuses
    in real time

• Provide regular transaction status updates to leadership

• Ensure clean pipeline visibility and reporting accuracy

💻 Required Experience & Skills

Core Requirements

• 8–10 years of hands-on experience in:

  • real estate transaction coordination

  • single-family purchase & sale transactions

  • contract-to-close transaction management

• Strong familiarity with:

  • wholesale real estate

  • investor transactions

  • acquisition workflows

• Proven ability to manage:

  • 30–50 concurrent transactions

  • high-volume real estate pipelines

• Strong experience with:

  • Gmail

  • Google Sheets

  • Google Calendar

  • CRM systems (Salesforce preferred)

  • e-signature platforms

• Excellent written and verbal English communication skills

• Strong attention to detail and deadline management

• Comfortable speaking daily with:

  • sellers

  • buyers

  • title companies

  • agents

⭐ Ideal Experience

• Experience coordinating:

  • off-market acquisitions

  • investor-driven transactions

  • wholesale real estate deals

• Familiarity with:

  • U.S. title processes

  • lien resolution

  • curative workflows

• Background in:

  • real estate investment firms

  • wholesalers

  • iBuyers

  • high-volume acquisition teams

• Experience building:

  • transaction workflows

  • KPI reporting

  • operational documentation

🧠 What Makes You a Strong Fit

• Extremely detail-oriented and process-driven

• Comfortable managing high transaction volume under pressure

• Proactive problem-solver who anticipates issues early

• Strong communicator with confidence handling multiple stakeholders

• Highly accountable with strong operational ownership

• Organized and calm in deadline-heavy environments

• Able to work independently without constant oversight

📅 What a Typical Day Looks Like

• Review active deals and upcoming deadlines

• Follow up with title companies, sellers, buyers, and agents

• Draft and send contracts, amendments, and addenda

• Coordinate inspections and closing logistics

• Resolve title issues and outstanding transaction items

• Update CRM records and transaction trackers

• Escalate risks and provide leadership updates

In short:
You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps.

📊 Key Metrics for Success (KPIs)

• Zero missed deadlines or contingencies

• On-time closings across all assigned transactions

• Accuracy of contracts and transaction documentation

• Effective management of 30–50 concurrent deals

• Strong stakeholder communication and responsiveness

• Clean CRM hygiene and transaction reporting accuracy

🌟 Why This Role Stands Out

• High-ownership role inside a fast-moving real estate environment

• Direct exposure to:

  • acquisitions

  • dispositions

  • title coordination

  • investor transactions

• Opportunity to work closely with leadership and operations teams

• Fully remote role with structured systems and clear accountability

• Strong long-term growth opportunities into:

  • Transaction Operations Manager

  • Real Estate Operations

  • Acquisition Operations

  • Closing Management

🧪 Interview Process

• Initial Phone Screen

• Video Interview with Pavago Recruiter

• Client Interview

• Offer & Background Verification

👉

If you:

• thrive in fast-paced real estate transaction environments

• excel at keeping deals organized and moving forward

• are experienced in wholesale or investment transaction coordination

• can manage high-volume closings without missing details

this role is a strong fit for you.